Hire a Vendor Request Form

Hire a Vendor Request Form

Let us help connect you to one of our vendors and small business owners! It takes time to connect with our vendors, so please complete this form at least 10 days before your event. Once submitted, our team will reach out to the contact provided within 48-72 hours. (Please note: Unless we enter into a separate contract to serve as event manager, Inclusive Action itself is not a vendor, and we are serving only as a referral source.)
Client Information
Name of Organization
Name of Contact

First NameLast Name
Contact Number
Please enter a valid phone number.Format: (000) 000-0000.
Email Address
example@example.com
Do you want a direct simple connection to a vendor, or would you like Inclusive Action to help coordinate the event more closely? (See definitions below)
Direct Referral: Inclusive Action will simply connect you to a vendor via email based on your request and then you will be responsible to move forward with all communication, coordination, and payment. (No fee)

Full-Service Coordination: Inclusive Action will be hired to provide additional support with vendor matching, logistics, coordination, and all payments to vendors. Inclusive Action will invoice you for the event and then send payment to vendors. (Admin cost: 10% of total invoice)
Does the venue require insurance, food safety certifications, and/or a certificate of insurance?
Please specify the type of documentation required:
Is there a budget? (Per person or an overall budget for the event)
Many of our vendors are typically Spanish speakers. Is there a Spanish speaking point of contact that the vendor can connect with? If so, please provide their information below.
Event & Logistics
Would you like the vendor to be present during the event?
Type of Catering
Event Address/Location

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Date of Event

MonthDayYear
Date
Start Time of Event (am/pm)
End Time of Event (am/pm)
Number of Vendors Needed at Event:
Time Vendor(s) Should Arrive By (am/pm)
Deadline to confirm vendors by:

MonthDayYear
Date
Food & Guests
What is the expected number of guests at your event?
Browse the Hire a Vendor Directory and share your top 3 vendor selections below. If you selected "Full-Service Coordination," this section is optional.

Please note: selections are not guaranteed. We will do our best to match you with your preferred vendors.
Select your top 3 vendor choices
List any type of food items you are interested in/looking for (ex. Mexican Food, Tamales, Ice Cream, Churros, Fruit, Pozole, Empanadas, etc).
Are there specific dietary restrictions or allergies you would like vendors to accommodate?
Please note that although we are happy to try to accommodate restrictions, Inclusive Action cannot guarantee that items were made in allergen-free environments.
Do you need vendors to provide their own utensils, plates, or serving items?
Payment
How will the payment be made to the vendor? Choose all that work.
Accessibility & Setup
Are there any accessibility considerations for setup?
(e.g., stairs, elevators, ramps, loading dock access)
What setup materials will be available for the vendor?
(e.g., tables, tablecloths, linens, etc)
Will there be parking available for the vendor?
If yes, please share details such as location or distance to the venue.
Will electricity be available for the vendor?
Will lighting be available for the vendor? (ex. if the event is at night)
What is the designated space for catering like? Please describe the shape and size.
(ex. if it's a small classroom, ballroom, U-shaped, etc.)
How did you about our program?
Is this a political-related event?
Is there anything else we should know about the setup space?
Should be Empty:

Hire a Vendor Request Form

Client Information

Event & Logistics

Food & Guests

Browse the Hire a Vendor Directory and share your top 3 vendor selections below. If you selected "Full-Service Coordination," this section is optional.

Payment

Accessibility & Setup